The Benefits of Using an eSignature

Many eSignature solutions include handy digital tabs—like colored post-its—that tell people where to add their signature. This helps expedite the signing process for everyone involved.

Paperless workflows help cut out costs for printing, scanning and faxing. They also help the environment by reducing the need for papers, pens and Xeroxing equipment.

Saves Time

Using an esignature solution is a great way to save time. For example, you can eliminate the time it takes to physically mail documents back and forth or wait for someone to sign them. Additionally, if you have multiple signature workflows happening at once, eSignature makes it easy to keep track of which document has been assigned to whom, reducing workflow bottlenecks.

You also save time on rework due to lost or misplaced paperwork. This can be costly for any business, especially in the case of contracts that require many signatures to be completed. ESignature solutions also provide the convenience of signing documents from anywhere in the world. This saves on travel expenses and allows your team to work more efficiently.

When choosing an eSignature solution, look for one that offers document automation. This feature allows you to create a template that can be used for any document or contract. This way, you can save time creating a new template for every client and simply reuse the same one each time.

Additionally, some eSignature solutions can automatically send contracts to the next signatory after the first person signs. This can speed up the contract signing process and help you get paid faster. You can also eliminate the costs of printing, shipping and mailing supplies by using a digital signature.

Saves Money

The use of eSignature software can significantly cut down on printing, shipping and storage costs. It also eliminates the need to pay notarization fees and document scanning charges. The software enables you to create templates that can be used over and over again, so it will take less time to edit documents for each specific case. This can greatly reduce the number of times your employees have to manually complete forms by hand.

In addition, a top-quality electronic signature solution will include features that can be embedded into a website to simplify the signup process. This will enable your customers to simply visit a company website, click a link and fill in the requied details such as their name and email address. A contract will then be populated with the information they have provided and can be signed instantly.

This is a much faster and simpler process than having to send each customer a separate email, wait for them to sign it and then sending it back to you. Additionally, it will significantly cut down on the number of human errors. This is because there will be no need to send the document back if it has been mistakenly filled out with incorrect information.

It is estimated that businesses using eSignatures save 22,000 hours every year. This is the amount of time that could have been spent on other activities like analyzing data, recruiting candidates, training new hires and improving business operations.

Reduces Human Errors

With the rise of digital technology, it is easier than ever for businesses to reduce human errors. With eSignature solutions, it is easy for businesses to execute documents for signature remotely. This helps to speed up contract turnaround times and decrease the amount of paperwork that needs to be physically sent out for signature. In turn, this can save businesses a lot of money in printing, packaging, shipping costs and the cost of lost or stolen paperwork.

proposal to payment

Using an electronic signature also prevents document tampering. Paper documents can be easily altered by hand, especially if someone has access to the original copy. But when you use an eSignature, the document is stored in its original form and can only be tampered with by software that has been authorized by all parties to do so.

The convenience of an eSignature also cuts down on the need for businesses to set up and schedule meetings with clients to complete the signing process. By connecting an eSignature solution with a client portal, clients can sign documents in the comfort of their home or office and get back to work, all within a few minutes! Getting rid of these manual processes can help reduce the number of missed opportunities and potential revenue streams for your business. Moreover, it can save your staff a great deal of time by eliminating the need to manage, print and send documents for signature, thereby increasing efficiency and productivity.

Saves the Environment

Using eSignatures eliminates the need for physical documents that must be printed and sent to signers. This reduces paper waste and the carbon footprint from transportation. It also reduces the likelihood of a document getting lost in transit.

Another benefit of eSignatures is that it improves contract completion rates by eliminating friction and frustration in the process. Companies that streamline their signature processes see a rise in the number of contracts and agreements signed. This has the added benefit of reducing costs by increasing efficiency and cutting out unnecessary steps that require people to spend time waiting around for a signature.

As an additional benefit, using eSignatures also helps businesses achieve their sustainability goals by allowing them to operate in a more environmentally responsible manner. Paper-based systems are outdated and create waste, so by switching to digital processes, companies can minimize their environmental impact while saving money on printing and shipping costs.

In addition, many organizations use a variety of signature workflow solutions within their business operations. The flexibility offered by a trusted managed service provider like AlphaTrust allows them to easily and quickly configure workflows that support the different needs of their organization. This ensures a high level of consistency across departments while offering a unified and consistent experience for the end user.